What is SAM?
Software Asset Management (SAM) is a set of practices that helps organizations keep track of the software they own, how it’s used, and whether they’re following licensing rules. It’s like an inventory system for all the programs a company buys and runs.
Let's break it down
- Software: computer programs you use, like Microsoft Office or Adobe Photoshop.
- Asset: something valuable that you own; in this case, the software licenses.
- Management: the act of organizing, monitoring, and controlling something.
- Software Asset Management (SAM): putting together the above ideas to know exactly what software you have, how many copies you’re allowed to run, and making sure you’re using them correctly.
Why does it matter?
Because software can be expensive and licensing rules are strict, SAM helps businesses avoid paying for unused licenses, prevents costly legal penalties for non-compliance, and improves overall IT efficiency.
Where is it used?
- Large corporations tracking thousands of software licenses across many departments.
- Government agencies ensuring they meet strict compliance standards.
- Small-to-medium businesses that want to cut unnecessary software costs.
- Managed service providers who monitor software usage for multiple client companies.
Good things about it
- Reduces wasted spend by identifying unused or under-used licenses.
- Helps avoid legal risks and fines from license violations.
- Improves security by knowing exactly what software is installed and keeping it up-to-date.
- Supports better budgeting and planning for future software purchases.
- Enhances overall IT governance and accountability.
Not-so-good things
- Implementing SAM can require significant time, effort, and upfront investment.
- Requires accurate data collection; missing or outdated information can lead to wrong decisions.
- May face resistance from employees who see it as extra monitoring or control.
- Complex licensing terms from different vendors can make compliance tracking challenging.